A partial sofa shipment needs a variant-level reconciliation. Receiving part of the order does not show whether the remaining pieces are all one upholstery option, several sizes or a specific room allocation. Keep the outstanding quantities visible so the project can plan the next delivery accurately.
The purpose is to track the actual supply position. It is separate from creating the original variant schedule or inspecting whether a received sofa meets its specification.
Start with one confirmed order baseline
Use the current order lines for model, size, configuration, upholstery and quantity. Give each combination an identifiable reference. If the order has changed, reconcile the amendment first rather than measure the delivery against both an old total and a new variant split.
Keep room allocations alongside the product record but separate from it. A delayed room does not automatically cancel its sofa quantity, and a delivered sofa does not automatically belong to whichever room is currently available.
Ask the supplier to identify which order lines a dispatch covers. If it reports only a shipment total, request the variant breakdown. Do not infer the contents from a container or delivery label that describes the order as a whole.
Track dispatch, receipt and acceptance separately
Maintain a count for each state. A sofa recorded as dispatched has not yet been confirmed at the project. A received sofa may still await an identified acceptance question. Show these differences rather than use one delivered column for every stage.
At receipt, compare the available product and package references with the dispatch record. Allocate the unit to its ordered variant before adding it to the count. If a label is unclear, hold the count as unconfirmed until the supplier resolves its identity.
Record damaged, mismatched or assessment-pending units separately from missing units. A supplier needs to know whether the project lacks a sofa or has received a sofa awaiting a decision. Do not request another unit as a shortage while the first unit’s status is unresolved.
Calculate the outstanding quantity from the confirmed baseline and the relevant accepted supply position. Keep dispatched-but-not-received units visible so they are not accidentally reordered. If the project uses a different commercial counting basis, state it clearly and obtain agreement.
Use the reconciliation for the next delivery
Share the outstanding variant list with the supplier and ask for its current proposed dispatch arrangement. Match the response to specific lines rather than accept a general balance-coming-soon note. Keep any timing information as the supplier’s current proposal, not a guaranteed date invented by the project.
When another shipment arrives, update the same record and verify that cumulative quantities do not exceed the confirmed order. Resolve an overage or unexpected substitute explicitly; do not place it in a room merely because it resembles an outstanding item.
For phased BONLON sofa deliveries, request order-line references on each dispatch record. A clear partial-shipment reconciliation gives the supplier and project one view of what is still required, while each received sofa remains tied to the actual ordered variant.
